Professional systems to organize a small business's deliveries

When a small business starts delivering, almost everything is handled “from memory”: orders in the chat, addresses in a notebook and payments in the owner's head. It works… until one day two deliveries are lost, a route is charged wrong and nobody knows what happened. The solution is not buying an expensive system: it is using free tools with discipline.

At GlobaltrackExpress we operate with our GTE packages —GTE Oficina Total in the office and GTE Gestión Total in control of the business— and we recommend them because we live them: no monthly fees in dollars, no expensive licenses per user and the files in the business's hands, not in a third-party platform's.

The foundation: spreadsheets that actually work

With GTE Oficina Total your computer is ready with everything you are used to: documents, spreadsheets and presentations that open the files you already know. With three well-made templates, an entire delivery operation is organized: route sheet (date, client, address, phone, status, who received it), quoter (price by area and weight, always calculated the same way) and accounts receivable (who owes, how much and since when). The key is not the tool: it is using the same template every day.

Maps and routes: plan before leaving

To plan the order of the stops, today's digital maps let you locate addresses, measure distances and share points with the team in seconds, at no cost. Combined with the route sheet —ordering the stops by area before leaving— they save more fuel than any improvised “shortcut” on the road.

Live GPS tracking: GTE Rastreo GPS

When the business grows and needs to see its vehicles live, GTE Rastreo GPS is the natural step: your own tracking platform, compatible with hundreds of device models, with no monthly fee per vehicle and the data under your control. It is the platform we install and configure for our GPS clients.

• Start today: a well-used route sheet, with discipline, already eliminates half of the disorder.
• One file per day: name each sheet with the date; in a month you will have your own operation history.
• Back it up in the free cloud or on a second computer: your data is your business.

And to communicate: ready messages

The other free tool that saves the most time is a list of predefined WhatsApp messages: order confirmation, departure notice, “we are close”, delivery proof and payment reminder. Replying with two taps instead of typing every time seems minor, until you multiply it by 40 clients a day.

None of this requires paying for expensive licenses. It costs something more valuable at first: one week of consistency to turn the templates into a habit. After that, the business delivers with the order of a big company and the expenses of a small one.